Job Description

As the Office Manager & Finance Assistant some of your duties will include but not be limited to:

• Supporting the CEO, CFO, Operations Manager and Accountant

• General day to day office and administration management
• Managing client invoicing system, chasing invoices, payment reconciliations, lease renewals, utility bills and rent

• Preparing payroll reports and making changes for starters, leavers, bonuses etc
• Making sure pension details are correct and set up properly on the system and answering any pension queries
• Managing staff contracts, pensions and holiday system
• Ensuring risk assessments are carried out
• Recruitment administration as required

Required Knowledge, Skills, and Abilities

Essential Skills and Experience:

• Advanced MS Excel skills (ability to perform pivot tables, V Look Ups, filtering, etc.) and previous experience of using an accounting software. They use Xero.
• A Finance qualification is preferred

• Exceptional attention to detail and curious nature, questioning unknown transactions

• Able to handle confidential information
• Excellent communication skills both written and verbal
• Ability to quickly identify and rectify mistakes to meet deadlines
• Ability to work independently, not afraid to seek advice and support when appropriate
• Previous Office Manager experience

• Previous experience within a finance administration role

• Previous HR administration experience a huge advantage

Desirable:

An interest or experience in sustainability and recycling, and knowledge in the relevant legislation would be a huge bonus but is not essential.