Job Description

You will deliver an excellent, customer-focused front of house experience for our clients, teams, new starters, and visitors with a focus on our brand & company culture. You will also support in planning in-house or off-site activities, socials, and celebrations for employee engagement.

What will you be doing?

• Create a unique culture and workplace in the office your responsible for the environment/culture of our company is centered around employee experience
• Support client meetings, ensuring facilities are set and sufficient hospitality is in place.
• Coordinate all details through to execution; office catering, food and drink deliveries.
• Coordinate social calendar, liaising with Working Groups and stakeholders to facilitate a calendar of internal events.
• Be the first point of contact for our people in regard to office facilities support, in partnership with the Group Office Manager.
• Support the Group Office Manager with the administration of facility operations & office management tasks.
• Help with the coordination of office suppliers, service providers and landlords
• Support with office safety, first aid and fire warden requirements
• Support the IT team with company phone systems
• Coordinate building access requests for offices
• Act as office first aid and fire warden
• Be responsible for the daily office assessment, ensuring the office environment is safe and free from hazards
• Support with office kitchen supply orders and catering request for all internal and external meetings and events
• Manage office deliveries and shipping requirements
• Support with other reception duties

Required Knowledge, Skills, and Abilities

• Experience working in an office administration or similar role
• 1-2 years of administrative, office management, hospitality, or facilities coordinator experience.
• Strong organizational skills
• Eagerness to learn and develop in a fast-paced environment
• Ability to juggle multiple tasks at the same time and priorities effectively
• Strong communicate skills across multiple channels and areas of the business, even when under pressure
• Competent in MS Office tools (Excel, Word, PowerPoint, Outlook, SharePoint)
• Strong team player
• Good understanding of administrative processes and procedures
• Strong attention to detail and accuracy
• Positive, friendly nature and can-do attitude