Job Description

• Supporting the MD in process review and implementing ‘six sigma’ ‘lean processes’, testing and developing new modules with IT with our brand promise of 100% transparency in mind and using STOP mechanisms to capture data in the flow
• Ledger maintenance, finance investigations and root cause analysis to solve problems for internal and external customers, a detailed understanding of control functions and exception reporting to maintain financial integrity
• Completions: audit and control the integrity of the completion cheques process for your sites.

Ensure the suspense account is clean to our standards: Oversee bank reconciliations to deliver compliance. Post missing bank/actual transactions through purchase ledger system, correct mis-postings. Post missing receipts, standing orders or direct debits. MD to sign off all reconciliations & send notification to Clients with any negative balances.

Project manage Clients year ends: priorities reconciliations, run year end checking dormant statements as appropriate, check against yearend checklist, prepare DCA (check share capital) where appropriate & send Terms of Eng. with Year End packs to Accountants.

• Prior to running the year end, obtain the prior year balance sheet and post ledger adjustments to establish an agreed position
• Analyzing with Managers year end shut down information before it is sent out
• Check prior year balance sheet closing position reconciles to opening position
• Check expenditure against budget and lease groups
• Understand what the lease says in respect of deficits/surpluses and ensure correct treatment
• Enter balance sheet final figures into trends tracker in panel
• Raise Works Orders for internal and external accounts preparation
• Provide guidance to Manager’s on Accountant’s queries or answer direct
• Initiate corporation tax return exemptions where possible by sending LIC20 letter
• Project manage Accounts to completion using year end tracker working towards target of accounts with Directors by month 4 and escalating to Head of Dept any external non-performance
• Review balance sheets for spurious debtors and initiate and track recovery or write off through I&E
• Post balancing charges seeking political direction from TL as necessary
• Prepare quarterly reports for key Clients and stakeholders to help them understand spending & cash planning including posting accruals
• Support Property Managers to investigate sites that do not pass ‘cash safe test’ & ensure action is taken
• Delegate but ensure month end volume statistics for the Finance Dept and input into tracker
• Keep a log of all password functions, ensure passwords are regularly changed.

Benefits:

• Company pension
• Cycle to work scheme
• Flexible schedule
• Profit sharing
• Work from home

Required Knowledge, Skills, and Abilities

• Demonstrate integrity, discretion and confidentiality
• Workflow Planning Skills
• Ability to manage and drive casework to deadlines
• Financial procedures & controls
• Awareness of current legislation & best practices
• Influencing skills
• Conceptual/strategic understanding & analytical skills
• Tenacity and determination
• Customer service/relationship building skills
• Commitment to personal & professional development of self & others
• Degree level education or suitable industry specific qualifications
• Experience with correspondence handling, drafting/dictating & composition skills.
• Familiarity with the scope & breath of company accounting & financial processes
• IT skills including: Word/Excel/database management & systems understanding
• Knowledge of the property and Estate management, market/services (context & competition)
• Problem solving and creativity
• Administration & Office procedures
• Commitment to personal & professional development
• Dealing with queries & problem solving
• Familiarity with basic accounting policies
• Professional telephone manner

Education:

• Bachelor's (preferred)

Experience:

• accounting: 1 year (preferred)