Job Description

• Managing suppliers and debtors using SAGE 50
• Work with the Bookkeeper, Directors, Operations and Project Managers as well as other office staff to ensure the financial health of the company.
• Manage cash flow by regularly reviewing internal reports
• Ensure that all financial transactions are properly recorded, filed, and reported
• Manage, process, submit and chase payment claims and retentions
• Be proactive and ensure timely payment of invoices by debtors, updating the invoice status report
• Sending monthly / weekly customer statements
• Set up and manage recurring invoices
• Weekly report of overdue / accounts of concern
• Evaluate new credit account requests using Experian and set credit limits
• Monitor Experian updates and customers credit limits updating as required
• Input supplier invoices into Sage and Access database and code with correct nominal codes
• Check supplier statements
• Pass supplier and sub-contractor invoices for approval as applicable and chase as required
• Process supplier invoices for monthly payments by due dates
• Send monthly supplier remittances.
• Pass staff expenses for payment
• Part set up of new Service/Maintenance Contracts and renewals
• Take customer credit card payments as applicable
• Pay cheques into the bank on day of receipt
• Reconcile the credit card statement and petty cash monthly
• Managing and taking ownership of the accounts email inbox
• Process engineers' timesheets and pass hours to the Bookkeeper for the payroll
• All tasks to be carried out in an efficient and professional manor
• To become a relied upon member of the team
• Handling telephone calls quickly and efficiently

Required Knowledge, Skills, and Abilities