Job Description

The position will work closely with the administration department. You’d be required to work Monday to Friday in the Estate office.
Responsibilities

• Carry out all bookkeeping for the Estate and W&A accurately and on time. 
• Carry out the payroll duties
• Manage the payment authorization system 
• Present all bills that require payment to management
• Keep all filing/records in good logical/ workable accurate order. 
• Ensure all the company payment cards have the correct level of funds in. Ensure the control of expenditure of the cards and accurate recording of expenses.
• Reconcile all payments 
• Maintain control and enforce all the financial systems and controls
• Report any activities that are not in keeping with the ethical expectations 
• Ensure invoicing of all units is done timeously and accurately
• Reconcile all receipts 
• Provide management with a weekly call over report every Wednesday
• Present the accounts/ budget achievement to management monthly and the first Wednesday after the end of the month. 
• Produce any reports the management requests for information relating to facts and figures according to trends, income and expense.
• Complete commercial rental contracts with clients and take and manage the relevant deposits 
• Design control systems in conjunction with the Estate Manager
• Chase all late payments from residential and commercial revenue streams.

Benefits:

• On-site parking

Schedule:

• 8 hour shift

Required Knowledge, Skills, and Abilities

The ideal person has superb communication skills, a detail-oriented mindset, be organized, efficient, with the ability to work diligently, accurately, with purpose, and with a focus on meeting deadlines. Ideally you’d have prior experience thriving in a startup or growing company. Most importantly, our culture is important to us and we’re looking for a helpful, supportive, team player who cares about others.

• Computer literacy, especially familiarity with spreadsheets, databases and accounting software Xero. Must be literate in Google Suites or Microsoft office, and have the ability to adopt new technologies quickly 
• Good attention to detail to enter correct data into financial records and recognize errors
• Mathematics skills for accurate record-keeping 
• Administrative skills for filing financial records
• Multi-tasking and organizational skills to manage different financial duties, including the ability to priorities tasks in order to meet deadlines 
• Interpersonal and customer service skills for dealing with customers, suppliers and other team members
• Communication skills, including the ability to explain complex financial matters in accessible terms

Experience:

• Accounting: 2 years (preferred)
• bookkeeping: 2 years (preferred)