£ 13.71 Per hour
Executive Assistant
Full Time
Job Description
- Proactive schedule/diary management/maintenance
- Management of Executive Visitor events
- Arranging appointments, monitoring e-mails and answering phone calls
- Organizing meetings/conference calls
- Room booking, refreshment and equipment management
- Liaison with Global & European Head Office Management Office Executive Officers/PA's
- Organizing overseas travel, transport, accommodation & VISA applications
- Preparing expenses
- Management of purchase requests
- Organize off site events including conferences and training on an ad hoc basis
- Ensuring reporting deadlines are met and documentation received
- Collation of monthly reports, preparing presentations & support to Senior Controller
- Implementing and maintaining procedures and administrative processes
- Maintaining an electronic filing system
- Manage special projects as required
- Support visitors with hospitality
- Prepare yearly travel budget submission and 3 month travel plan.
Required Knowledge, Skills, and Abilities
- Significant EA/PA experience essential at Executive level
- High degree of integrity/confidentiality and the ability to work on their own to tight deadlines
- Excellent communication skills: comfortable liaising with Senior Management
- Fully conversant with all aspects of Microsoft Office, SharePoint, Skype, & V/C facilities
- Flexibility, Adaptability, and ability to multitask
- Required to work out of hours to support the VP when necessary
- A full clean driving license.
Reference no: 100476