Job Description

• Keeping stock and ordering stationary, cleaning products, groceries and anything else employees may require.
• General office admin including keeping the office and kitchen tidy (emptying and unloading the dishwasher, liaising with cleaners etc)
• Sourcing, ordering, and sending of client gifts/ team anniversary/birthday and leaving gifts
• Greeting clients on office visits and delivering refreshments
• Assisting on photo shoots of completed projects when required
• Generating end of project photo books for studio and clients
• Booking of external events / pop ups and attending/helping where required
• Researching ideas and organizing team social events (eg: summer and Christmas parties)
• Organizing the schedule of Thursday 5:30pm meetings and communicating with the team
• Booking training days/ team lunches/ CPD food
• Monitoring and assessing general incoming emails (info@ & hello@) and forwarding to relevant team members if suitable
• Assisting the Practice/HR, Marketing and Business Development/Client Relations Managers as required
• Assisting with IT support as required – setting up new employees etc.
• Managing and logging issue of kit – IT, H&S etc. – across the team, and the sign in/out of other items from studio
• Uploading new starters information to various software systems (HiBob, Xero, CMAP)
• Some PA duties to the Partners (e.g.: assisting with expenses, booking some meetings)
• Maintaining safe and healthy work environment by establishing, following and enforcing standards and procedures; complying with legal regulations

In return we will offer:

• A friendly and supportive working environment in our Thame studio
• Company Bonus Scheme & Company Pension
• CPDs, in-house training and contribution to personal training and development
• Opportunity for role development
• Employee assistance programme and other well-being benefits

Required Knowledge, Skills, and Abilities

• English and Maths GCSE or equivalent
• A-Level education is desirable
• Confident, engaging individual with an excellent phone manner
• Excellent communication skills – both written and verbal
• Confident working across all areas of the business (with directors to junior teams)
• Ability to work alone and as part of a team
• Excellent planning and organization skills – must be able to multi task
• Excellent computer skills and proficient in excel, word and outlook etc.
• Excels at operating in a fast pace, community environment
• Ability to challenge and debate issues of importance to HollandGreen / Anderson HollandGreen
• Ability to look at situations from several points of view
• Persuasive with details and facts
• Effective time management
• Always seeking to improve best practice
• A Passion for people and processes
• Data entry and reporting skills
• Critical thinking and problem-solving skills