Job Description

This is a very busy role working for a number of seniors and their groups. You will be required to manage your own workload and work proactively. You will also be required to work with the other EAs on certain tasks, such as large client meetings, and provide cover when they are on leave.
You'll be involved in or responsible for the following:

• Diary management for seniors – arranging complex meetings
• Minute-taking of project and group meetings
• Organizing and booking complex national and international travel
• Organizing internal and client meetings using an electronic meeting management system. Liaising directly with clients to assist with their travel arrangements
• Putting together expense claim forms, ensuring costs are correctly coded
• Induction of new starters covering processes and practices within the division
• Organization and logistics for tradeshows and events – working with our Events Team
• Diary planning for annual review meetings
• Liaising with other departments such as Accounts, Purchasing, Goods In/Out, Reception and the Business Office
• Typing of correspondence and filing of project materials
• Preparation of regular financial and operational project reports
• Working with your Line Manager to ensure there is consistent support for the Division and helping them to refine internal systems.
• Taking general calls and enquires for the division including responsibility for relaying client messages and passing them to the relevant person

Benefits

• Competitive salary reviewed annually
• Company profit share
• Generous pension
• Hybrid working model
• Flexible working hours and location
• 25 days annual leave plus public holidays, with flexibility to carry over / borrow
• Enhanced family leave benefit of 13 weeks full-pay parental leave for those that meet qualifying criteria
• Career development and training opportunities
• Social committee
• Discounted train season tickets, through Travel Plan Plus
• Whilst in the office; Free canteen - breakfast, lunch & refreshments
• A comprehensive relocation package is available, if applicable

Required Knowledge, Skills, and Abilities

• Significant and relevant experience within a similar role
• Ability to take minutes and / or actions
• Working knowledge of MS Excel (including creation of spread sheets), Word (including good knowledge of template best practice and formatting) and PowerPoint.
• Competent in the use of IT including email, internet and databases
• Excellent attention to detail
• Excellent organizational and communication skills
• A track record of being proactive, multitasking and able to priorities and co-ordinate own work
• Ability to work discreetly on confidential projects