Administrator
Full Time
Job Description
- Audio typing of letters and documents as dictated by the fee-earner.
- Providing assistance to clients and external solicitors by giving up to date information as and when appropriate.
- Identifying the urgency of phone calls and ensuring messages are brought to the attention of the fee-earner.
- Updating data bases and directories where appropriate.
- Ensuring files are kept tidy and filing is up-to-date including writing attendance notes.
- Opening new files as and when instructed.
- Closing files when matter is completed. Checking Nil balance with accounts, confirming destruction date with fee-earner.
- Collating bundles of instructions to be sent to Council and collating Trial bundles by locating documents and putting into files and posting.
- Assisting with marketing related administration and up keep of database.
- To assist cover within the department at times of holidays and sickness.
- To assist with covering on the office Reception desk at times of holidays and sickness.
- To assist the Construction department with administrative tasks (scanning etc) when required.
Required Knowledge, Skills, and Abilities
- Relevant experience working as a Legal Secretary or Paralegal in a fast-paced Legal environment.
- The ability to do audio typing.
- Self-organized and proactive.
- Attention to detail.
- Ability to maintain client confidentiality.
- Adaptable to the needs of the business as changes occur during the operational requirements.
- The ability to priorities, meet deadlines, and work under pressure.
- Excellent interpersonal, communication and presentation skills.
Reference no: 88283